Privacy Policy

PRIVACY POLICY

 

Caissa Ltd (“Caissa” or “We”) is committed to protecting and respecting your privacy.

 

Our Group means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006 (“our Group”).

 

This Privacy Policy (together with our Terms of Use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

 

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Directive (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.

 

Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will be applicable in the UK from 25th May 2018. The Government intends for the GDPR to continue in UK law post Brexit and has also introduced a Data Protection Bill to replace the current Data Protection Act in due course.

 

Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018.

 

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

 

For the purposes of data protection legislation in force from time to time, the data controller is Caissa Ltd (company number 06895629) with its registered address at 64 Southwark Bridge Road, London SE1 0AS, United Kingdom.

 

Our nominated Data Protection Officer is Konstanty Sliwowski.

 

Who we are and what we do

 

www.caissa-global.com is a site operated by Caissa Ltd ("Caissa"). We are registered in England and Wales under company number 06895629 and have our registered office at 64 Southwark Bridge Road, London SE1 0AS, United Kingdom.

 

Our German subsidiary is Caissa Europe UG (Haftungsbeschränkt) registered in Amtsgericht Charlottenburg under company number HRB 169285 B and has its registered office at Friedrichstraße 68, 10117 Berlin, Germany.

 

We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (“our business”). We also provide the following other services: consultancy, training, and employer branding. We collect the personal data of the following types of people to allow us to undertake our business:

 

We collect information about you to carry out our core business and ancillary activities.

 

Information you give to us or we collect about you

 

This is information about you that you give us by filling in forms on our site www.caissa-global.com (“our site” or “our website”) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, enter our database (by submitting an application form and/or a contact form and/or subscribing to our newsletter), subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.

 

The information you give us or we collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the EU, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, Xing, GitHub, business Facebook or corporate website.

 

Information we collect about you when you visit our website

 

With regard to each of your visits to our site we will automatically collect the following information:

 

technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information if applicable, browser type and version, browser plug-in types and versions, the time zone setting, operating system and platform;

 

information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer service number.

 

Information we obtain from other sources

 

This is information we obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, and personal recommendations. In this case we will inform you, by sending you this Privacy Policy, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.

 

We are working closely with third parties including companies within our Group, business partners, sub-contractors in technical, professional, payment and other services, advertising networks, analytics providers, search information providers, credit reference agencies, and professional advisors. We may receive information about you from them for the purposes of our recruitment services and ancillary support services.

 

We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out below (depending on the types of information we receive).

 

Purposes of the processing and the legal basis for the processing

 

We use information held about you in the following ways:

 

 

The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

 

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.

 

 

Our Legitimate Business Interests

 

Our legitimate interests in collecting and retaining your personal data is described below:

 

 

Consent

 

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

 

Other uses we will make of your data:

 

 

We will use this information:

 

 

We do/do not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.

 

Cookies

 

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie notice.

 

Disclosure of your information inside and outside of the EEA

 

Caissa Ltd will not sell, lease, rent or otherwise disclose your personal data unless you have given explicit consent. Caissa Ltd may share your personal data if you have given your informed consent for us to do so.

 

We will share your personal information with:

 

Any member of our Group both in the EEA and outside of the EEA.

 

Selected third parties including:

 

 

We will disclose your personal information to third parties:

 

 

The lawful basis for the third party processing will include:

 

 

Where we store and process your personal data

 

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may/will also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. Caissa Ltd will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

 

All information you provide to us is stored on secure servers managed by us or on our behalf by our third-party partners. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

 

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 

Retention of your data

 

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, upon GDPR legislation on the 25th May 2018 we will have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

 

We do the following to try to ensure our data is accurate:

 

 

We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:

 

 

We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our Customer Relationship Manager (CRM) system. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.

 

For your information, pseudonymised data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.

 

Your rights

 

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.

 

You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at info@caissa-global.com.

 

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

 

The GDPR provides you with the following rights. To:

 

 

Access to information

 

The Data Protection Act 1998 and the GDPR give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete.

 

Your right of access can be exercised in accordance with the Act (and the GDPR once it is in force). Prior to 25th May 2018 any access request under the Data Protection Act will be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

 

A subject access request should be submitted to info@caissa-global.com. No fee will apply once the GDPR comes into force.

 

Changes to our Privacy Policy

 

Any changes we make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our Privacy Policy.

 

Contact

 

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to info@caissa-global.com.